The Important HOA Panorama Upkeep Information for Board Members


Bear in mind while you determined being in your HOA landscaping committee appeared like enjoyable?

Flowers! Inexperienced areas! Pondering cool facilities like strolling trails and canine parks! 


However while you’re an HOA board member, let’s face it — landscaping may be sort of irritating.

You need your neighborhood to look nice, really feel welcoming, and appeal to new patrons. You wish to shield your property worth. landscaping performs an enormous half.


However how are you aware what HOA landscaping providers you actually need? How do you discover a reliable HOA landscaping firm in Washington DC, Maryland, or Virginia that gained’t allow you to down? What to do about that girl who desires to plant 30 hydrangea shrubs in her entrance yard? 

Loosen up. Certain, HOA landscaping has its share of challenges

Head exterior, wiggle your toes within the grass, and take a look at these stress-saving methods for HOA Landscaping success

Desk of Contents

Communication is Essential

You wish to be within the find out about what’s occurring on the market together with your HOA landscaping. 

Ask potential HOA landscaping corporations about these key factors:

Who Are the Key Communicators?

Trace: It might probably’t be all people. When all people desires to speak to all people, it’s chaos. 

Think about 100 completely different HOA residents calling the landscaping firm account supervisor to ask if crews can prune their shrubs, after they’ll be mowing, or if new perennials shall be put in.


account manager and homeowner tour property

One of the best technique is to give attention to communication between the HOA panorama upkeep firm and the HOA property supervisor. 
Then the property supervisor can hold the HOA board and residents knowledgeable.

When the property supervisor communicates with HOA residents, so that they know precisely what the HOA landscapers are chargeable for and what they’re not, that forestalls a whole lot of confusion.

Will Your HOA Landscaping Firm Attend Your Board Conferences?

They need to. It’s an ideal probability to area questions from board members, give seasonal updates on their work, and forge a pleasant working relationship that retains all people comfortable.

How Will They Preserve You Up to date?

You wish to know what’s occurring on the market. Does your HOA landscaping firm have a plan in place to replace you on their work?

Stage Inexperienced’s digital property service studies element precisely what providers have been carried out when on HOA properties.

hoa sign with plantings

Had been flower beds weeded? Timber pruned? Mulch delivered? Irrigation checked?

There’s no thriller — it’s all outlined for the HOA property supervisor, in a snap. It would embody a photograph, too. HOA panorama upkeep crews may level out a gap they found that needs to be stuffed in so no one twists their ankle.

These instantaneous updates hold communication flowing.

You should definitely rent a Washington DC, Maryland, or Virginia HOA landscaping firm with a robust communication plan.

Security First

Security is essential on any property, however as an HOA board member, you may have further considerations. 

Pedestrians are strolling the sidewalks. Children are taking part in in driveways. Potential patrons are testing neighborhoods with an eagle eye.

As landscaping crews mow, trim, and maneuver vans all through your Washington DC, Maryland, or Virginia HOA neighborhood, are they being secure? 

Ask your HOA landscapers about their security measures

landscape maintenance team trimming shrubs

What precautions ought to HOA landscapers take? Right here’s a glance:

  • Earlier than they decide up a shovel or hearth up a trimmer, crews ought to examine your HOA property, on the lookout for any rocks, pipes, or wire on the bottom, or something that would intrude with their work or pose a hazard.
  • They need to examine for any irrigation heads or pipes and mark them with a flag, so the mowers don’t hit them.
  • HOA panorama upkeep crews ought to place security cones round their parked vans as a reminder to totally examine the realm earlier than driving away.
  • Every car ought to have first support kits and hearth extinguishers on board.
  • Private safety tools for every crew member ought to embody earplugs, security glasses and dirt masks. Brilliant, high-visibility vests and firm shirts ought to add to visibility and security.
  • Crews ought to transcend mowing, trimming, and pruning and search for potential risks, from a tree stump which will trigger somebody to journey to hazards on playgrounds to cracked, uneven concrete that wants restore.
  • HOA landscapers ought to cease energy tools when pedestrians move.

Your Washington DC, Maryland, or Virginia HOA landscaping firm ought to have a complete security program that features tools and security coaching and weekly conferences for crews that cowl well timed security matters.

Numerous valuable individuals and property make up the neighborhood at your HOA. Be certain that your HOA panorama upkeep firm has protocols in place to maintain all people secure.

Curb Enchantment is King

Right here’s a enjoyable experiment: drive by your HOA neighborhood and see how tempted you’re to decelerate for a more in-depth look.

If you happen to have been out there for a brand new residence, would something entice you to hit the brakes?

Incredible flowers flanking your fairly signage? Tidy yards with thriving lawns? Flowering timber that scent the air

neat landscape at HOA with trees and shrubs

Curb attraction issues.  

Your HOA landscaping firm ought to have a lot of nice concepts to spice up your attraction. 
Listed below are just some:

Flowers, Flowers, and Extra Flowers

You discover them. All people notices them. 
Bountiful blooming flowers make your HOA neighborhood stand out from the remainder.
Suppose vinca, petunias, lantana, dragon wing begonia, creeping Jenny, coleus and candy potato vine.

The place so as to add the wow? Fundamental entrances and customary areas are the 2 locations individuals discover probably the most. 

Speak to your HOA landscaping firm about a seasonal flower rotation schedule that provides vibrant, spectacular attraction year-round. 

sign at HOA with flowers and ornamental grasses

Fairly pansies, violas and panolas — a cross between the 2 — are a fall colour staple, out there in a rainbow of colours.

Evergreens, sleek decorative grasses and shrubs with distinctive varieties supply winter curiosity when the flower present takes a break. They’re nice for dressing up your signage, too. 

Add huge, bountiful flower baskets hanging out of your streetlamps for a wow-worthy element. 

And think about native vegetation that add magnificence with out a whole lot of fuss.  

Fothergilla main ‘Mount Ethereal’ is a fairly native shrub that provides deep blue-green leaves, honey-scented white spring flowers and engaging fall colour.

HOA Garden Upkeep for Terrific Turf

You may’t beat a wholesome, thriving garden for HOA landscaping curb attraction. It’s like a lush, inexperienced welcome mat.

A complete turf program to maintain your garden wholesome, with these spectacular mowing patterns, (all people loves these) reveals you’re actually investing in your neighborhood. Patrons discover. 

lawn at HOA with trees

Which means don’t skimp on any of the nice HOA garden upkeep fundamentals: fertilizer, weed management, correct irrigation, and occasional aeration so your grass can breathe. (Extra on all this in a minute.)

Have your irrigation system usually inspected and maintained so lawns keep wholesome and thriving and also you don’t waste water and cash.  

Deliver the Sparkle with Festive Vacation Lights

Twinkling white lights at your HOA entrance makes each arrival cozy and festive — even when vacation procuring has you stressed and feeling Grinch-like.

holiday lights on trees

Wrapping timber with lights gives a surprising mild present, on your residents and potential patrons. They give the impression of being particular and magical. And the upper they’re wrapped, the higher.
Your HOA landscaping firm can get waaay up there, increased — and safer — than that well-meaning house owner and the ladder from his storage.

Portering to Preserve Issues Fairly

Your lawns are mowed, your flowers are blooming — however stray sweet wrappers and a ratty plastic grocery retailer bag are blowing across the neighborhood.
So lengthy, curb attraction. 

Portering to the rescue. It’s a pleasant option to describe eradicating ugly trash out of your HOA property. 

Have your HOA landscaping firm go to your neighborhood a few times per week year-round to clear ugly trash and hold your property wanting neat and tidy.

Request a Consultation

Should-Have Companies for HOA Landscaping

Fast, see what number of HOA panorama upkeep providers you possibly can listing in 30 seconds.

Time begins now! 

Let’s see…mowing, trimming, edging, fertilizing, weeding…did we already say mowing?

HOA community association landscaping

Not solely are there sure key HOA landscaping providers, however they’re all on a schedule designed to maintain your neighborhood’s landscaping thriving.  
So, what are your must-have Washington DC, Maryland, or Virginia HOA landscaping providers?

You Get to Select

Each HOA neighborhood is completely different and might have completely different providers of their contract. Some HOAs have crews do all of the mowing. Some simply have them mow the frequent areas. (Some ask if we will additionally clear out garages. Good attempt.) 

One HOA may ask for mulch and pruning on particular person houses, one other won’t.

Begin with these HOA landscaping pointers, and you may all the time tailor the providers to suit your wants:

HOA Garden Care

Weekly mowing is a should. Mowing begins in mid-April and continues by the primary week of November.

hoa-community-associations healthy lawn

Different HOA landscaping duties occur throughout these mowing visits, too, together with trimming and edging.


Weeds. Don’t get us began. All people hates weeds. So that you’ll need plant beds and tree saucers weeded all through the rising season to take care of a neat look.

This consists of pre-emergent and post-emergent herbicides in addition to hand weeding.

Fertilizer and Weed Management

Your greatest wager?  four-application fertilization and weed management program as a part of your HOA landscaping schedule, with visits spaced out spring by fall.

Don’t Skip Spring Clear-up

Ugh, winter actually is aware of learn how to make a large number, proper? 

You by no means know when a potential residence purchaser may drive by, so be sure that your HOA panorama upkeep consists of essential spring clean-up

team carrying branches clean up

HOA landscaping crews take away leaves and particles, pull weeds, and get the neighborhood prepared for the rising season, together with contemporary mulch, yay! 

You’ll need two or three clean-up visits within the fall, too, to clear leaves and particles — one go to earlier than Thanksgiving and one earlier than Christmas.

Aeration and Overseeding

This key job pulls out tiny cores of soil out of your garden, permitting water and oxygen to get to the roots. Now, your garden’s roots can develop good and deep, producing a lush, wholesome carpet of inexperienced.

Aeration is often adopted by overseeding, because the holes created by aeration are excellent new houses for that seed.

Rejuvenation Pruning

Sound boring? Not likely crucial? 
OK, it’s not as thrilling as a truckload of blooming flowers, however rejuvenation pruning is huge with regards to curb attraction. 

maintenance team pruning trimming tree branch

It’s the removing of outdated, overgrown limbs in order that your shrubs can develop new, vigorous branches of their place. 
This can be a security problem, too. Timber and shrubs that get too overgrown and gangly can snag pedestrians, obscure your signage, and block your lighting. None of that’s good.

HOA Landscaping: Good Insurance policies Make Your Job Simpler

If you happen to assume 5-year-olds ask a whole lot of questions, they’ve bought nothing on HOA residents involved about their landscaping. 

Can I set up a patio out again?
Are fountains allowed?
I wish to plant a bamboo hedge — is that OK?
Will there be cookies on the subsequent board assembly?

Whereas HOAs sometimes rent a landscaping firm to care for his or her frequent areas, owners usually sort out their very own landscaping, following any HOA landscaping guidelines.
Do you may have the proper guidelines? It’ll prevent a whole lot of problem. 

Listed below are 5 strong HOA landscaping insurance policies to contemplate:

1. Give Some Steerage

Supply a listing of permitted vegetation. Your HOA landscaping could have a extra engaging, constant look if all of the houses persist with an analogous array of flowers, shrubs, and timber. 

2. Preserve Out Potential Litter

Each neighborhood has that one man with the garden furnishings he constructed out of his outdated highschool skateboards, proper? Or insert your personal HOA eyesore. 

Restrict what kinds of garden decorations, sculptures, water options, and out of doors furnishings are allowed, so issues don’t begin wanting cheesy.

3. Have Guidelines About Hardscape

Hardscape is critical stuff. No huge deal to maneuver an offending trash can or relocate some flowerpots, but when a hardscape venture goes unhealthy, these panorama additions can get ugly and actually harm your neighborhood’s attraction.
Be certain that your HOA landscaping committee requires approval of any hardscape tasks.

retaining wall ornamental grass seating area on patio  with boxwood shrub

Folks won’t love this, however ask residents to submit their designs for approval. Many HOAs require that these hardscape tasks persist with permitted colours and supplies.

4. Gardens? It Relies upon

Gardens are fantastic issues, however HOA landscaping committees sometimes have guidelines about private gardens.

Possibly pots of tomatoes are OK within the yard, however not a giant vegetable backyard.

Effectively-tended gardens may be nice HOA yard landscaping additions, however they will begin wanting straggly quick. Then, as soon as the rising season is over, they lose attraction quick, changing into huge expanses of filth. 

If sufficient residents have an interest, think about a neighborhood backyard, the place green-thumbed neighbors can develop zinnias and zucchini with zeal, and since it’s a typical space, you possibly can discuss to your landscaping firm about together with its care in your HOA panorama upkeep contract.

5. Be Clear About Who Does What

That is the supply of a whole lot of confusion, so spell all of it out. Be certain that your HOA landscaping pointers consists of who’s chargeable for what with regards to landscaping at your neighborhood.

What areas do your HOA landscaping firm keep? What’s in your landscaping contract, and what duties are as much as particular person owners? 

Particulars, particulars, particulars.

HOA Landscaping: What to Do About Rule Breakers

Let’s face it, not each HOA resident loves all of the landscaping guidelines. 

There’s the man who thinks he ought to have the ability to plant no matter he desires. The woman who actually, actually desires coloured mulch. The couple who wish to change their garden with wildflowers. 

Nope, nope, and nope. Sorry. 

circular island in hoa with plantings

How do you implement your HOA landscaping guidelines and laws with out being a jerk?
Try these strategies:

Properly Counsel All people Learn the Guidelines

Each HOA has governing paperwork, often known as CC&Rs (covenants, circumstances & restrictions) that say what you possibly can and might’t do to your private home, together with HOA landscaping.

However do all residents learn them? In fact, they don’t. They’re not precisely the factor you wish to curl up with by the fireplace. 

Concern a pleasant reminder. Residents may be breaking your HOA landscaping insurance policies as a result of they truthfully don’t know all the principles.

Have a Pleasant Chat

Chat with the offending resident to allow them to know that bizarre landscaping venture they’ve occurring isn’t cool. Or allowed. That’s your first pleasant step.

Subsequent Up: A Written Warning

Nonetheless no motion? Ship a written warning that outlines the HOA landscaping coverage violations, together with an inexpensive deadline for correcting the issue. You should definitely embody what is going to occur, together with fines and attainable authorized motion, in the event that they don’t comply. In the event that they comply, downside solved!

Time for an HOA Advantageous

If the house owner ignores your written warning about breaking the HOA landscaping pointers, it’s time for fines.

Impose a superb for every day the house owner doesn’t repair the rule-breaking downside. It’s not simple being The Enforcer. Cling in there.

HOA Panorama Upkeep Contract Ideas

Not your favourite a part of this complete HOA landscaping scene, proper? Follow us. Contracts are designed to guard each you and your HOA landscaping firm. You want a strong one from the get-go to stop potential issues down the highway.

street in hoa with trees and plantings

Learn by your HOA panorama upkeep contract totally earlier than you signal it. If one thing is not clear, ask questions. A superb firm shall be up entrance about all contract gadgets and be comfortable to elucidate them.

A number of key factors:

Does the Value Appear Too Low?

No such factor as too low? Truly, there’s. In fact, you need the absolute best value to remain inside your panorama finances — who doesn’t?

But when an HOA panorama upkeep contract bid appears too low, then it’s in all probability too good to be true. Type of like that free steak dinner supply that seems to be an actual property pitch.

Chances are high, while you evaluate bids from a handful of certified panorama upkeep corporations, their estimates for HOA landscaping prices needs to be in the identical ballpark. In the event that they’re expert and skilled, they know what it takes to care on your property and can value accordingly.

If one bid is considerably low, hmmmmm. Why? Are they reducing corners? Do they get monetary savings by not providing workers coaching or securing insurance coverage?

What key providers are they not together with in that low value? Your property might endure due to shortcuts made to maintain that value so low.

HOA Landscaping Scope of Work: Is it Clear?

That is the nitty gritty. The scope of providers ought to describe intimately what providers the HOA landscaping firm will carry out, the place and when. 

trees and flowers near roadway at hoa

The extra element, the higher. What does “panorama upkeep providers” embody? Mowing? Edging? Fertilization? Irrigation adjustment?

The contract also needs to embody how usually they’ll carry out every service. This gives you an thought of how extensively they’ll maintain your property.

Are the Fee Phrases Clear?

Your HOA landscaper’s pricing preparations needs to be crystal clear. What are the charges for providers? When are funds due? Are there late charges? Is there an additional payment for those who pay with a bank card?

This helps keep away from any questions or disputes down the highway.

Learn how to Select an HOA Landscaping Firm

Nope, not the corporate with the cutest animal on their truck or the one stuffing your mailbox with coupons. 

Possibly your greatest buddy lives at an HOA the place they love their landscaping firm. Good for you — referrals are a good way to discover a good Washington DC, Maryland, or Virginia HOA landscaping firm.  

However for those who’re by yourself, this resolution may be irritating, proper? 

How are you aware if an organization will meet your wants, talk nicely, observe landscaping pointers for HOAs, and show you how to appeal to patrons?

Try the following tips:

Begin with Their Web site 

One of the best HOA landscaping corporations in Washington DC, Maryland and Virginia publish loads of images and movies of their work, share a bit in regards to the firm philosophy, and supply clear, up-front language in regards to the providers they provide.

Search for academic weblog posts designed particularly to assist and have interaction HOA prospects. That reveals they’ve your curiosity in thoughts.

What’s the corporate mindset? Are they all for serving to you appeal to potential patrons?

Will They Have Proactive Concepts for Enhancements?

Certain, your HOA is nice. However wouldn’t you’re keen on some professional landscaping tricks to make your neighborhood even higher?

In right this moment’s aggressive market, you want perks that can appeal to new patrons. 

How about a canine park? Or a landscaped train path that doubles as nature escape?  

Artificial Turf for Dog Park

Possibly a flickering hearth pit? Encompass it with seating and add some festive string lights for an instantaneous neighborhood scorching spot. 

Your HOA landscaping firm needs to be stuffed with revolutionary concepts.

References, Please

Ask for references. Panorama upkeep corporations ought to have the ability to refer you to comfortable HOA prospects.
Name them.

Are they glad? How’s the corporate’s communication? What have they urged and carried out that actually improved the neighborhood?
And if one thing went unsuitable, like landscaping injury brought on by snow removing providers,  how did they deal with it?

Ask Why You Ought to Select Them

Give the HOA landscaping firm you’re contemplating an opportunity to show they’re your most suitable option.

Why do you have to select them over the opposite guys? They need to have loads of good solutions.

Are They Desperate to Come Over?

A superb HOA landscaping firm needs to be comfortable to cease over and stroll your property with you to get a way of your neighborhood and your landscaping wants.

Have they got a lot of questions for you? They need to wish to know your bother areas, your hopes and desires, and why you didn’t like your final landscaping firm.  

Do they Care In regards to the Atmosphere?

Do the HOA landscapers have expertise with environmental points? 

Possibly your HOA is close to a physique of water, in a protected space, otherwise you wish to change annual flower beds with native vegetation and grasses to decrease the quantity of upkeep wanted. 

Ask about HOA landscaping corporations’ environmental expertise.

Belief Your HOA Landscaping to Stage Inexperienced in Washington DC, Maryland and Virginia

At Stage Inexperienced Landscaping, our core service is business panorama upkeep, and our prospects embody many HOAs with excessive expectations. 

Your job isn’t all the time simple. All people has questions, feedback or gripes. Belief HOA-experienced Stage Inexperienced account managers to assist clean the sides when issues get tough.

In the meantime, our expert crews sort out these high-end, discriminating properties with a proactive, precision plan that hits all the recent spots and makes it all the time really feel fortunately like residence. 

We transcend panorama upkeep to supply building and panorama design, panorama enhancements, snow and ice administration and irrigation administration.

If you happen to’re not already a Stage Inexperienced Landscaping consumer, we’d love so as to add you to our rising listing of comfortable prospects. Our focus is on business properties like places of work, mixed-use websites, HOAs, municipalities and establishments in Maryland, Washington DC and components of Virginia.

Contact us at 202-544-0968. You can even request a free session on-line to fulfill with us one-on-one.

We’d love to listen to from you.

Request a Consultation

Welcome to the lush world of gardens and nature with Katia, your dedicated guide on With a profound love for the natural world and a deep-rooted connection to all things green, Katia is your trusted companion in unraveling the beauty, science, and serenity that encompass gardens, plants, trees, and the great outdoors. Katia's journey is one of exploration and environmental appreciation, driven by a genuine fascination with the intricate ecosystems that thrive around us. Her articles are a harmonious blend of informative insights and heartfelt storytelling, capturing the essence of the botanical wonders that shape our surroundings. Drawing from a rich tapestry of horticultural knowledge and a desire to inspire environmental stewardship, Katia's writing takes you on an immersive journey through gardens of all sizes, plant species, and the delicate balance of nature. Whether she's delving into gardening tips and techniques, unveiling the unique qualities of different plants and trees, or celebrating the restorative power of nature, Katia's words paint a vivid portrait of the world outside our windows. Beyond being a dedicated chronicler of nature's splendor, Katia is a community builder. She recognizes the importance of creating a space where fellow nature enthusiasts can come together to share experiences, exchange gardening wisdom, and collectively celebrate the beauty of the outdoors. Join Katia in exploring the enchanting world of gardens, plants, trees, and nature's wonders on Embark on a journey that celebrates the intricate connections that sustain life on Earth, and let Katia's passion ignite your own appreciation for the verdant tapestry that surrounds us.

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